Questions and Answers

Q: When printing Purchase Orders (PO) or Sales Orders (SO) the user may notice at certain times the program is adding a letter (Revision Letter such as “A”) after the order number.  The order will also print the following text in these cases:

Purchase Orders – “This is a revised Purchase Order” Sales Orders – “This is a revised Order”

This process may appear random to users.

A: Revision Letters are added when the following occurs in either module (please review the attachment
to this article for additional information):

1. The user enters, saves, and then prints the order.  This will populate SOMAST.PRTID or POMAST.PRTID
   (depending on module) with a “P” to indicate the order was printed.  At this point there is
   no Revision Letter added.
2. The user edits the above order and saves changes.  At this point, the “P” in the PRTID field
   will replaced with a blank and the MAINT field will be populated with an “A”.  If the user now
   prints the order again it will now appear with the Revision Letter added.  The PRTID field is
   also populated with a “P” again.

Note:  This process will continue to increment the Revision Letter as long as the user edits
and reprints.  If the user does not print after an edit and later does additional edits, the
Revision Letter is not incremented.  Revision Letters only increment after printing again.

Additional Information – It is possible the Revision Letter will not be incremented correctly if printed
while previewing the order (works correctly during any other processes).  This issue has been
noted in PTR 78576 and will be reviewed for future product.

© Copyright Sage Software