Solution:

This solution will explain how to print duplicate checks for a check run. For example, a check may be needed for each employee and a duplicate for company records.

Generally, the option to print checks with two stubs is used for this purpose. The stubs act as the records needed. If actual duplicate checks need to be created for this purpose however, the following steps may be used (the same steps may be adapted for Accounts Payable). To ensure proper function and results, this should be tested in a sample company. Additional consideration may be needed for collation method, if the checks are preprinted, or other reasons.

1. Under the Transaction menu, select Enter Payments and select Print Checks.
2. A message appears asking if a complete backup of the files has been made before printing. Select Yes if done.
3. Enter the necessary information and select Proceed.
4. The Pay Expense Total, Net Pay Total and number of total checks are shown. If the information is correct, click Proceed.
5. The Print Destination dialog box appears. Click Print Setup.
6. Select the correct printer from the drop-down box and click Properties.
7. Enter the quantity of extra copies that are to be printed. Printer documentation may need to be reviewed to find where to do this in the printer’s properties settings.
8. Click OK.
9. Click OK again.

The checks should print successfully. If checks must be reprinted, Click Reprint (this will void those done and print with new check numbers), otherwise, Click Proceed to complete the print process.

© Copyright Sage Software