Questions and Answers

Q: When Receiving a PO, Invoicing PO Receipts, and Closing Unbilled PO Receipts the program automatically selects the PO Clearing Account to be used during these processes. User may expect the Inventory Control (IC) Setup PO Clearing Account to be used for these processes.

A: The following is a review of each process and how the PO Clearing Account is automatically selected by the program.

Note: None of these processes use the PO Clearing Account found in IC Setup.

Receiving a PO – PO Clearing Account is credited through IC

1) If IC Setup is using multiple locations the PO Clearing Account that will be used is found under the Maintain menu, then Inventory Items and Item at Location. Each location for an item will have an Accounts tab that will contain the PO Clearing Account number to be used during receipt.

2) If IC Setup is using single location the PO Clearing Account that will be used is found under the Maintain menu, then Inventory Items and Item Master. Each item will have an Accounts tab that will contain the PO Clearing Account number to be used during receipt.

Note: In a multiple location installation this tab will be grayed and inaccessible.

Invoice PO Receipts/Close Unbilled – PO Clearing Account is debited through Accounts Payable (AP).

Invoice PO Receipts and Close Unbilled both use the PO Clearing Account that is stored in ICDIST table as a result of the PO Receipt. This is to ensure the net General Ledger affect on PO Clearing (via the Receipt in IC and Invoice/Close in AP) is zero.

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