Questions and Answers

Q: This article will explain how voiding payroll checks at different times; affect the amounts on W-2 forms.

A: The amounts on the W-2 form will be adjusted to reflect the amount of a voided check, only if the check is voided in the current open quarter. Refer to the list below to view some of the values on the W-2 form that are affected by this process:

Wages, Tips and Other Compensation

• Social Security Wages
• Medicare Wages and Tips
• Federal Income Tax Withheld
• Social Security Tax Withheld
• Medicare Tax Withheld

Example One

Quarter Two 2004 is the current quarter. A check was created and voided in quarter two. How will this affect the W-2 amounts? All appropriate W-2 amounts for that quarter will be adjusted to reflect this change.If a check is voided in a closed quarter, the W-2 amounts will not be affected. Refer to the example below.

Example Two

Quarter Two 2004 is the current quarter. A check was created in quarter one but voided in the current quarter. How will this affect the W-2 amounts? This will not affect any W-2 amounts; an manual adjustment must be made to alter these amounts.

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